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BY-LAWS OF CLAY RURAL
WATER SYSTEM, INC.
INDEX
ARTICLE I: GENERAL PURPOSES
ARTICLE II:
NAME AND LOCATION
ARTICLE III:
SEAL OF CORPORATION
ARTICLE IV:
FISCAL YEAR
ARTICLE V:
GOVERNING BODY
ARTICLE VI:
MEMBERSHIP
ARTICLE VII:
MEETING OF MEMBERS
ARTICLE VII (1):
MEETING OF DIRECTORS
ARTICLE IX:
DUTIES OF OFFICERS – DIRECTORS
ARTICLE X:
DUTIES OF OFFICERS
SECTION 1: PRESIDENT
SECTION 2:
VICE-PRESIDENT
SECTION 3:
SECRETARY/TREASURER
ARTICLE XI:
DUTIES OF CORPORATION AND MEMBERS
ARTICLE XII:
DELETED 3/14/91
ARTICLE XIII:
AMENDMENTS
BY-LAWS OF CLAY RURAL
WATER SYSTEM, INC.
ARTICLE I.
GENERAL PURPOSES
This
corporation is incorporated under the laws of the State of
South Dakota and shall be known as the Clay Rural Water
System, Inc.
The purposes for
which the corporation is formed, and the powers which it may
exercise are set forth in the Articles of Incorporation.
ARTICLE II.
NAME AND LOCATION
Section 1. The name of the corporation is
the Clay Rural Water System, Inc.
Section 2.
The principal office and place of business of this
corporation shall be located at Wakonda, State of South
Dakota, but the corporation may maintain offices and places
of business at other places within or without the State as
the Board of Directors may determine. (Amended 3/28/89)
ARTICLE III.
SEAL OF CORPORATION
Section 1. The seal of
the corporation shall have inscribed thereon the name of the
corporation, the year of its organization and the words,
Clay Rural Water System, Inc.
Section 2. The
Secretary shall have custody of the seal.
Section 3. The
impression of the seal shall be made on all papers and
documents requiring the signature of an executive officer of
the corporation.
ARTICLE IV.
FISCAL YEAR
The fiscal year
of the corporation shall begin the 1st day of
January in each year.
ARTICLE V.
GOVERNING BODY
Section 1. This
corporation shall be governed by a Board of Directors
consisting of nine members to be elected by the members of
the corporation at the first annual meeting in 1980 and at
each annual meeting thereafter as set forth in Article VIII
of these By-laws. Such board shall meet immediately after
the adjournment of the annual meeting of the members and
organize by electing a President, Vice-President, Secretary
and Treasurer from their own number. (Amended 2/14/79)
ARTICLE VI.
MEMBERSHIP
Section 1. The holders
of membership must be a user of the System. In order to
become a member, the user must have either paid the good
intention and hookup money or paid a meter deposit. (Amended
3/17/01)
Section 2. The
Board of Directors is authorized and directed to: a.
approve membership in the corporation to each of the
aforesaid members who shall thereafter be entitled to all
the privileges and benefits contemplated by the Articles of
Incorporation by signing such agreements for the purchase of
water as are required by the corporation. Additional
members who are qualified by reason of location and
ownership may be accepted as members of the corporation if
facilities and sufficiency of water is available upon the
usual agreement for purchases of water and paying the
required fee, and otherwise complying with Articles of the
Corporation and By-laws. No person otherwise eligible shall
be permitted to subscribe for or otherwise acquire
membership in the corporation if the capacity of the System
is inadequate to supply the water to an additional member
without jeopardizing the necessary supply of water for the
existing members. (Amended 3/17/01)
b.
Each membership is issued and accepted in accordance
with and subject to the conditions and restrictions
stipulated in the Articles of Incorporation and By-laws and
amendments to the same.” (Amended 3/17/01)
c.
Transfers of membership shall be made only upon the
books of the corporation, only to persons eligible to become
members, only with the approval of the Board of Directors
and only when the member transferring is free from
indebtedness to the corporation. (Amended 3/17/01)
d.
No member of this corporation shall be entitled to
more than one vote at meetings of the members or to hold
more than one membership in the corporation. (Amended
3/17/01)
Section 3. All transfers of
membership shall be made upon the books of the corporation only with the
approval of the Board of Directors and only to persons
eligible to become members and only when the transferring
member is free from indebtedness to the corporation.
(Amended 3/17/01)
Section 4. Each
member agrees to sign such Water User’s Agreements as the
corporation shall from time to time provide and require.
Section 5. In
case of the death of a member or if a member ceases to be
eligible to hold membership as provided in Section 1, or
willfully fails to comply with these By-laws and other
requirements, or willfully obstructs the purposes and proper
activities of the corporation, the corporation, through the
Board of Directors, may elect to purchase his membership and
terminate his membership upon tender to him or his heirs or
legal representative of the fair book value of his
membership as determined by the Board of Directors, together
with any dividends due and unpaid less any indebtedness then
due from him to the corporation. Any member whose
membership is so terminated for cause other than that of
ceasing to be eligible, may appeal from the action of the
Board of Directors to a vote of the members at the next
regular meeting of the members or special meeting of the
members called for such purpose. (Amended 3/17/01)
ARTICLE VII.
MEETING OF MEMBERS
Section 1. The annual
meeting of the members of this corporation shall be held
within the counties of Clay or Union, State of South Dakota,
on a day during February or March in each year. The place
of the annual meeting may be changed from year to year by
majority vote of the Board of Directors.
Section 2.
Special meeting of the members may be called at any time by
(1) action of the Board of Directors or (2) by members of
this corporation whenever a petition requesting such meeting
is signed by at least five percent (5%) of the members and
presented to the Secretary, or to the Board of Directors.
The purpose of every special meeting shall be stated in the
notice thereof, and no business shall be transacted thereat
except such as is specified in the notice.
Section 3.
Notice of meetings of members of the Corporation may be
given by a notice mailed to each member of record, directed
to the address shown upon the books of the corporation, at
least ten days prior to the meeting. Such a notice shall
state the nature, time and place and purpose of the meeting,
but no failure or irregularity of notice of any annual
meeting, regularly held, shall effect any proceedings taken
thereat.
Section 4.
Twenty members shall constitute a quorum for the transaction
of business at any meeting. Unless such quorum is present,
no business shall be transacted. If, however, such quorum
shall not be present at any regular or special meeting, the
members present shall have power to adjust the meeting from
time to time without notice other than announcement at the
meeting, until a quorum is present. Any business may be
transacted which might have been transacted at the meeting
as originally called. (Amended 2/25/99)
Section 5.
Officers and directors may be removed from office in the
following manner: Any member, officer of director may
present charges against a director or officer by filing them
in writing with the secretary of the corporation. If
presented by a member, the charges must be accompanied by a
petition signed by ten percent (10%) of the members of the
corporation. Such removal shall be voted on at the next
regular or special meeting of the members and shall be
effective if approved by a vote of a majority of those
voting if a quorum is present. The director or officer
against whom such charges have been presented shall be
informed, in writing, of such charges at least twenty (20)
days prior to the meeting, and shall have the opportunity at
such meeting to be heard in person or by counsel and to
present witnesses; and the person or persons presenting such
charges against him shall have the same opportunity. If the
removal of a director is approved, such action shall also
vacate any other office held by the removed director in the
corporation. A vacancy in the board thus created shall
immediately be filled by a vote of a majority of the members
present and voting at such meeting. A vacancy in any office
thus created shall be filled by the board of directors from
among their number so constituted after the vacancy in the
board has been filled. For the purpose of this section, the
President of the Board of Directors shall be in charge of
the meeting and shall designate someone from the Board of
Directors to act as recorder to record, in detail, all
remarks, and testimony and to accept and file all papers,
documents and other pertinent items relating to the matter
of removal of the director. If the director who is sought
to be removed is the President, then the Vice-President
shall be in charge.
Section 6. All meetings of
the members of this corporation and all meetings of the
Board of Directors and any committees or sub-committees
operating thereunder shall be conducted in accordance with
Roberts Rules of Order except in such cases and under such
circumstances as are specifically excepted by these
By-laws. (Amended 2/9/77)
Section 7. Each
member shall be entitled to only one vote upon each matter
submitted to a vote at any meeting of the members. Voting
by members other than members who are natural persons shall
be allowed upon presentation to the Corporation, prior to or
upon registration at each member meeting, of satisfactory
certification entitling the person presenting the same to
vote. At all meetings of the members, all questions shall
be decided by a majority of the members voting thereon,
except as provided by law or by the Corporations Articles of
Incorporation of the By-laws. Members may not cumulate
their vote or vote by proxy. (Added 3/23/93)
ARTICLE VII (1)
MEETING OF DIRECTORS
Section 1. Regular Meetings.
A regular meeting of the Board of Directors shall be
held without notice, immediately after, and at the same
place as, the annual meeting of the members. A regular
meeting of the Board of Directors shall also be held monthly
at such time and place in Clay County, South Dakota, as the
Board of Directors may provide by resolution. Such regular
monthly meeting may be held without notice other than such
resolution fixing the time and place thereof.
Section 2.
Special Meetings. Special meetings of the Board of
Directors may be called by the President or by any three
directors and it shall thereupon be the duty of the
Secretary to cause notice of such meeting to be given as
hereinafter provided. The President of the directors calling
the meeting shall fix the time and place, for the holding of
the meeting. Special meetings, upon proper notice as
otherwise provided in Section 3 may also be held via
telephone conference call, without regard to the actual
location of the directors at the time of such a telephone
conference meeting, if all the directors consent thereto.
Section 3. Notice of
Director’s Meetings. Written notice of the time,
place and purpose of any special meeting of the Board of
Directors shall be delivered to each director not less than
five days previous thereto either personally or by mail, by
or at the direction of the Secretary, or upon a default in
duty by the Secretary, by the President or the directors
calling the meeting. If mailed, such notice shall be deemed
to be delivered when deposited in the United States mail
addressed to the director at his address as it appears on
the records of the Corporation, with postage thereon
prepaid. The attendance of a director at any meeting of the
Board shall constitute a waiver of notice of such meeting
unless such attendance shall be for the express purpose of
objecting to the transaction of any business, or of one or
more items of business, on the ground that the meeting shall
not have been lawfully called or convened.
Section 4.
Quorum. A majority of the Board of Directors shall
constitute a quorum, provided, that if less than such
majority of the directors is present at said meeting, a
majority of the directors present may adjourn the meeting
from time to time; and provided further, that the Secretary
shall notify any absent directors of the time and place of
such adjourned meeting. The act of the majority of the
directors present at a meeting at which a quorum is present
shall be the act of the Board of Directors. (Added 3/20/97)
ARTICLE VIII.
OFFICERS AND DIRECTORS
Section 1. The officers
of the Corporation shall be elected from the members of the
Board of Directors and shall be a President, Vice-President,
Secretary, Treasurer and such other officers as may be
determined by the Board of Directors from time to time. The
offices of Secretary and of Treasurer may be held by the
same person.
Section 2. The
Board of Directors shall be elected at the regular annual
meeting and serve their respective terms until their
successors shall be elected and qualified. At the first
annual meeting of the members, a director shall be elected
from each of the three districts for a one year, two year,
and three year term. Thereafter, all directors shall be
elected from the members to serve for a term of three years
each from their respective districts. Nominations and
election of each director shall be made for each district
only by members of each respective district. Before any
member may be nominated, they must submit a Notice of Intent
to Seek Nomination For Director Position form to the
Corporation Office not less than twenty days before the
scheduled respective district election. Upon receipt of such
Notice of Intent, and having found the same to be in order,
the Secretary shall post such Notice of Intent at the
Corporation office not less than twenty days prior to the
respective district election. The Secretary shall mail with
the notice of the district election, at least ten days
before the date of the election, a statement of the number
of directors to be elected and the names and addresses of
the candidates. No nominations from the floor, nor late
filed Notices, shall be permitted at any district election
wherein a Notice of Intent Form has been filed; in the event
no Notice of Intent Forms have been filed, the vacancy shall
be filled by the Board of Directors. Only members
present at the District Election at the time the Chairman of
the Election Board calls the meeting to order will be
eligible to vote in said election. No person shall be
eligible or remain a director or to hold any position of
trust in the Corporation who is not a member and a bona fide
resident in the area served by the Corporation.
Individuals certified to represent members other than
natural persons as described in Article VII Section 7, shall
not be eligible to serve on the Board of Directors.
(Amended 3/29/08)
Section 3. If the office of Director or Officer should
become vacant for any cause, the Board of Directors may
choose a successor from the members of the District where
the vacancy exists, who shall serve to the next regularly
scheduled District election. The member elected shall serve for the remainder of the un-expired
term as provided in the By-laws. (Amended 3/24/07)
Section 4.
Subject to Paragraph XIV of the Articles of Incorporation,
compensation of officers may be fixed at any regular or
special meeting of the members of the corporation.
Section 5.
Directors shall not serve more than three full three year
terms.
Section 6. For
the purpose of election of Directors, the System shall be
divided into three districts by the Board of Directors. The
division of the districts shall be by townships. (Amended
2/25/99)
Section 7. The
Board of Directors shall review the membership in the
districts annually and shall inform the members when
notified of the annual meeting if there are any changes in
District boundaries.
Section 8.
a.
It is the intent of the provisions of this chapter to
procure a speedy and correct
determination of the true
and actual count of all ballots cast at any election of the
members of the corporation
or the Board of Directors of the corporation, which
ballots are valid on their
face, and all provisions of this Section shall be liberally
construed to that end.
b.
For the purpose of conducting any and all elections
of the members of this cor-
poration and the Board of
Directors, there shall be appointed an Election Board
as follows:
1.
Any election of the members of the corporation: The
President shall appoint one member from each of the
three
districts of the corporation, one member from the Board of
Directors and a duly qualified member
of the Bar of the State of
South Dakota, said member of the Bar of the
State of South Dakota to act
as chairman of the Election Board. Members
of the Election Board shall
be eligible to vote in the election they are su-
pervising if they are
qualified as a member of that district. A majority of the
Election Board members
present shall constitute a
quorum. (Amended 3/29/08)
2.
For an election of the Board of Directors: the
President will select two
members of the Board of
Directors and a duly qualified member of the
Bar of the State of South
Dakota, said member of the Bar of the State of
South Dakota to act as
Chairman of the Election Board. Members of the
Election Board shall be
eligible to vote in the election they are supervising
if they are qualified as a
member of the Board of Directors. (Amended 3/14/91).
c.
It shall be the duty of the Election Board to
supervise and conduct the entire elec-
tion proceedings of any
election including the required notice of election of candi-
dates, supervising the
marking, filing, and counting of the official ballots or
tallies, and the determination of the result of the voting.
In the event that the election board shall determine that
there was a tie vote in any election, they shall so certify
and the results of the election shall be recounted as
provided for under Section 9 of this Article.
d.
If, within five (5) days after any election of the
members of this corporation or the
Board of Directors any three
members of this corporation file with the Officer in charge
of the election a petition, duly verified by them, setting
forth that they believe that the official returns from such
election as to a specified candidate or as to a specified
referred or submitted question are erroneous, the votes of
such election as to the office or position specified or as
to the question specified shall be recounted as provided for
under Section 9 of this Article. (Amended 2/9/77).
Section 9.
a.
Whenever any recount has been requested as authorized
under Section 8 of this
Article, the President of
the board of Directors, or the Vice-President of the Board
of Directors in case the requested recount is in the
election of the President, shall immediately appoint a
recount board which shall consist of a recount referee, who
shall be a duly qualified member of the Bar of the State of
South Dakota, and two members each from the three districts
of the corporation. If the disputed election is for a
position on the Board of Directors, then each candidate
shall select one of the members so appointed from his
district. If the dispute involves more than two candidates,
each candidate shall have the right to designate one member
on the recount board. All members of the recount board shall
act in good faith and impartially with regard to their
powers and duties under this Article.
b.
The presiding officer shall within 24 hours from
receipt of a request or petition for
recount as provided under
Section 7 of this Article give notice to the members of the
recount board of their appointment to such board and the
time and the place of the recount as prescribed to this
Article, and, immediately after such appointment, he shall
notify all candidates subject to recount of the names of the
recount referee and the additional members of the recount
board, and the time and place of the recount.
c.
There shall be no compensation or expenses paid to
any member of the recount
board.
d.
Upon receiving notice that a recount is to be
conducted and the appointment of
the recount board, the
recount board shall convene in the business office of the
corporation or a designated alternate location, within 72
hours from receipt of notice of the appointment of the
recount board at 10:00 o’clock and shall proceed with the
recount.
e.
All questions arising on such recount shall be
determined by majority vote of such
board , and at least one
member from each district and the referee or a person duly
appointed by said referee, must be present at all times.
f.
It shall be the duties of any person or official
having custody of the ballot boxes
containing the ballots to
be recounted to produce the same before such board for the
purpose of such recount upon notice so to do the recount
referee.
g.
The recount shall proceed as expeditiously as
reasonably possible until completed.
h.
Each candidate for any office, nomination, or
position involved in any such recount may appear, personally
or by a representative, and shall have full opportunity to
witness the opening of all ballot boxes and the count of all
ballots. If the recount is upon a referred or submitted
question, any member of the corporation favoring either side
as to such question may be present and represent such side
who shall have full opportunity to witness the opening of
all ballot boxes and the recount of all ballots.
i.
If any such candidate or any such representative,
protests the ruling of such board
as to any ballot, such
ballot shall be adequately identified by the Board as an
exhibit and segregated by the Board as a disputed ballot.
j.
At the conclusion of the recount, the undisputed
ballot shall be returned to the ballot box and resealed, and
the disputed ballots shall be securely sealed in a separate
envelope. The recount board shall make a certificate, signed
by at least 60 percent of such Board, setting forth the
number of such disputed ballots and adequately identifying
the envelope in which the same are sealed.
k.
The certificate as to the result of the recount and
the certificate as the disputed
ballots shall be returned to
the election board and shall be preserved by the secretary
of the Board of Directors as public records for at least one
(1) year after such recount.
l.
When the certified results of the recount have been
returned to the election board,
the result determined on
such recount shall be included in the official canvass in
lieu of the result as determined by the official returns as
to said disputed election.
m.
The determination, as provided in this section, of a
corrected and changed result
upon a recount as to any
nomination or election or referred or submitted question
shall have the effect of superceding and rendering null and
voids the result as found upon the original canvass.
n.
When a tie vote between candidates is found to exist
on the basis of any such re-
count , and by reason of
such tie vote, it cannot be determined who has been
nom-inated or elected, it shall be the duty of the election
board to fix a time and place for the drawing of lots by
such candidates involved in such tie vote, giving
reasonable notice of such
time and place to each such candidates, and the winner of
such disputed election shall be determined in drawing of
lots in the manner directed by such election board, and the
certificate or certificates of nomination or election shall
be issued accordingly.
o.
The results of the determination of the election made
by the above stated recount procedure shall be final and
binding upon all parties to any disputed election and shall
be appealed from only by a writ of certiorari as provided by
SDCL 12-21-47. (Amended – 2/9/77).
DUTIES OF OFFICERS – DIRECTORS
Section
1. The Board of Directors, subject to the
restrictions of the law, the Articles of Incorporation, and
By-laws, shall exercise all of the powers of the
association; and, without prejudice to or limitation upon
their general powers, it is hereby expressly provided that
the Board of Directors shall have, and are hereby given full
power and authority (to be exercised by resolution by a
majority vote of the Directors) in respect to the matters
and as hereinafter set forth.
a.
To pass upon the qualifications of members and to
cause to approve membership. (Amended 3/17/01)
b.
To select and appoint all officers, agents or
employees of the corporation or re-
move such agents or
employees of the corporation for just cause, prescribe such
duties and designate such powers as may not be inconsistent
with these By-laws, fix their compensation and pay for
faithful services.
c.
To borrow from any source, money, goods or services
and to make and issue
notes and other negotiable
and transferable instruments, mortgages, deeds of trust and
trust agreements and to do every act and thing necessary to
effectuate the same.
d.
To prescribe, adopt and amend, from time to time such
equitable uniform rules
and regulations as, in their
discretion, may be deemed essential or convenient for the
conduct of the business and affairs of the corporation and
the guidance and control of its officers and employees, and
to prescribe adequate penalties for the breach thereof.
e.
To order, at least once each year, an audit of the
books and accounts of the cor-
poration by a competent
public auditor or accountant. The report prepared by such
auditor or accountant shall be submitted to the members of
the corporation at their annual meeting.
f.
To fix the charges to be paid by each member for
services rendered by the corpor-
ation to him, the time of
payment and the manner of collection, and the Board may
establish one or more classes of users and shall not
discriminate within the class.
g.
To require all officers, agents and employees charged
with responsibility for the
custody of any of the funds
of the corporation to give adequate bonds, the cost thereof
to be paid by the corporation, and it shall be mandatory
upon the Directors to so require.
h.
To select one or more banks to act as depositories of
the funds of the corporation
and to determine the manner
of receiving, depositing, and disbursing the funds of the
corporation and the form of checks and the person or persons
by whom the same shall be signed, with the power to change
such banks and the person or persons signing such checks.
i.
To levy assessments upon the members of the
corporation. Notice of assessments
so levied by the Board of
Directors shall be mailed to each member at the address
shown in the books of the corporation, at least thirty (30)
days prior to the final due date for payment thereof. In the
event any assessment is not paid when due, the Board of
Directors shall have the option to either declare the
delinquent membership forfeited, or to bring suit in a court
of competent jurisdiction for recovery of the amount of the
delinquent assessments as a contract obligation, upon giving
the delinquent member thirty (30) days written notice by
mail at the address shown in the books of the corporation,
of the intended action, if payment is not made prior to that
time.
ARTICLE X.
DUTIES OF OFFICERS
Section 1.
Duties of President. The President shall preside over all
meetings of the corporation and the Board of Directors, call
special meetings of the Board of Directors, perform all acts
and duties usually performed by an executive and presiding
officer, and sign all papers of the corporation as he may be
authorized or directed to sign by the Board of Directors,
provided the Board of Directors may authorize any person to
sign any or all checks, contracts and other instruments in
writing on behalf of the corporation. The President shall
perform such other duties as may be prescribed by the Board
of Directors. (Amended 3/17/01)
Section 2.
Duties of the Vice-President. In the absence or disability
of the President, the Vice-President shall perform the
duties of the President provided, however, that in case of
death, resignation or disability of the President, the Board
of Directors may declare the office vacant and elect his
successor.
Section 3.
Duties of the Secretary-Treasurer. The Secretary-Treasurer
shall keep a complete record of all meetings of the
corporation and of the Board of Directors and shall have
general charge and supervision of the books and records of
the corporation. He shall sign all such papers pertaining to
the corporation as he may be authorized or directed to do so
by the board of Directors. He shall serve all notices
required by law and by these By-laws and shall make a full
report of all matters and business pertaining to his office
to the members at the annual meeting. He shall keep the
corporate seal and membership, records of the corporation,
complete and countersign and affix said corporate seal to
all papers requiring seal. He shall keep a proper membership
record, showing the name of each member of the corporation
and date of issuance, surrender, cancellation or forfeiture.
He shall make all reports required by law and shall perform
such other duties as may be required of him by the
corporation or the Board of Directors. Upon the election of
his successor, the Secretary-Treasurer shall turn over to
him all books and other property belonging to the
corporation that he may have in his possession. He shall
also perform such duties with respect to the finances of the
corporation as may be prescribed by the Board of Directors.
(Amended 3/17/01)
ARTICLE XI.
DUTIES OF CORPORATION AND MEMBERS
Section 1. The
corporation will install, maintain and operate a main
distribution pipeline or lines from the source of the water
supply and service lines from the main distribution pipeline
or lines to each member of the corporation, at which points,
designated as delivery points, meters to be purchased,
installed, owned and maintained by the corporation shall be
placed. The cost of the service line or lines from the main
distribution pipeline or lines of the corporation to the
meter point of each member shall be paid by the corporation.
The corporation will also purchase and install a cut-off
valve in each service line from its main distribution line
or lines, such cut-off valve to be owned and maintained by
the corporation, and to be installed on some portion of the
service line owned by the corporation. The corporation shall
have the sole and exclusive right to use such cut-off valve
to turn it on and off.
Section 2. Each
member shall be entitled to a service line or line for which
he shall pay a fee fixed by the Board of Directors. The
water delivered through such service lines will be metered.
Section 3. The
Board of Directors shall determine the water rate to be
charged each member, and shall notify each member of the
amount of such charges and the dates for the payment
thereof. The Board of Directors shall determine whether
members shall be charged a connection fee, and the amount of
the fee. A member to be entitled to the delivery of water
shall pay such charges at the office of the corporation at
or prior to the dates fixed by the Board of Directors. The
failure to pay water charges duly imposed shall result in
penalties to be determined by the Board of Directors.
Section 4. The
Board of Directors shall be authorized to require each
member to enter into Water User Agreements which shall
embody the principles set forth in the foregoing sections of
this article.
Section 5. In
the event the total water supply shall be insufficient to
meet all of the needs of the members or in the event there
is a shortage of water, the corporation may prorate the
water available among the various members on such basis as
is deemed equitable by the Board of Directors, and may also
prescribe a schedule of hours covering use of water for
commercial, agricultural or industrial purposes; provided,
that if at any time the total water supply shall be
insufficient to meet all of the needs of the members for
domestic, livestock, commercial, agricultural or industrial
purposes, the corporation must first satisfy all of the
reasonable needs of the members for domestic purposes before
supplying any water for livestock purposes and must satisfy
all of the needs of all of the members for domestic and
livestock purposes before supplying any water for commercial
or industrial purposes; and, provided further, that where a
members has more than one service line, the corporation may
cut off the flow of water to the non-domestic service lines
until such time as the supply of water from the system is
sufficient to meet the needs of all of the members for
domestic, livestock, and garden purposes. During such
periods of shut-off of additional service lines there shall
be no minimum fee charged to the members having such
additional service lines and the cost, if any, of resuming
the flow of water to such additional service lines shall be
borne by the corporation.
ARTICLE XIII.
AMENDMENTS
Section 1. These By-laws may be repealed or
amended by a vote of a majority of the members present at
any regular meeting of the corporation, or at any special
meeting of the corporation called for that purpose, except
that the members shall not have the power to change the
purposes of the corporation so as to decrease its rights and
powers under the laws of the state, or to waive any
requirement of bond or other provision for the safety and
security of the property and funds of the corporation or its
members, or to deprive any member of rights and privileges
then existing, or so to amend the By-laws, as to effect a
fundamental change in the policies of the corporation.
Notice of any amendment to be made at a special meeting of
the members must be given at least ten (10) days before such
meeting and must set forth the amendments to be considered.
Approved by majority action of the
Board of Directors of the Clay Rural Water System, Inc., on
March 1, 1976.
APPENDIX A
ADOPTED 1/12/77
Article V, Section 1 of the By-laws of the Clay
Rural Water System, Inc. shall be amended to read:
This corporation shall be governed by a Board of
Directors consisting of nine members to be elected by the
members of the corporation at the first regular annual
meeting in 1978 and at each annual meeting thereafter as set
forth in Article VIII of these By-laws. Such board shall
meet immediately after the adjournment of the annual meeting
of the members and organize by electing a President,
Vice-President, Secretary and Treasurer from their own
number.
APPENDIX B
ADOPTED 2/9/77
Article VII of the By-laws of the Clay Rural
Water System, Inc. shall be amended by adding the following
new Section #6.
Section 6. All meetings of the members of this
corporation and all meetings of the Board of Directors and
any committees or sub-committees operating thereunder shall
be conducted in accordance with Roberts Rules of Order
except in such cases and under such circumstances as are
specifically excepted by these By-laws.
APPENDIX C
ADOPTED 2/9/77
Article VIII of the By-laws of the Clay
Rural Water System, Inc. shall be amended by adding the
following new Section #8 and Section #9.
Section 8:
a.
It is the intent of the provisions of this chapter to
procure a speedy and correct determination of the true and
actual count of all ballots cast at any election of the
members of the corporation or the Board of Directors of the
corporation, which ballots are valid on their face, and all
provisions of this Section shall be liberally construed to
that end.
b.
For the purpose of conducting any and all elections
of the members of this corporation and the Board of
Directors, there shall be appointed an Election Board as
follows:
(1)
Any election of the members of the corporation: The
President shall appoint one member from each of the three
districts of the corporation, one member from the Board of
Directors and a duly qualified member of the Bar of the
State of South Dakota, said member of the Bar of the State
of South Dakota to act as Chairman of the Election Board.
(2)
For an election of the Board of Directors: The
President will select two members of the Board of Directors
and a duly qualified member of the Bar of the State of South
Dakota, said member of the Bar of the State of South Dakota
to act as Chairman of the Election Board.
c.
It shall be the duty of the Election Board to
supervise and conduct the entire election proceedings of any
election including the required notice of election,
preparation and distribution of ballots, conduct the
nomination and determination of candidates, supervising the
marking, filing, and counting of the official ballots or
tallies, and the determination of the result of the voting.
In the event that the Election Board shall determine that
there was a tie vote in any election, they shall so certify
and the results of the election shall be recounted as
provided for under Section 9 of this Article.
d.
If, within, five days after any election of the
members of this corporation or the Board of Directors any
three members of this corporation file with the Officer in
charge of the election a petition, duly verified by them,
setting forth that they believe that the official returns
from such election as to a specified candidate or as to a
specified referred or submitted question are erroneous, the
votes of such election as to the office or position
specified or as to the question specified shall be recounted
as provided for under Section 9 of this Article.
Section 9:
a.
Whenever any recount has been requested as authorized
under Section 8 of this Article, the President of the Board
of Directors, or the Vice-President of the Board of
Directors in case the requested recount is in the election
of the President, shall immediately appoint a recount board
which shall consist of a recount referee, who shall be a
duly qualified member of the Bar of the State of South
Dakota, and two members each from the three districts of the
corporation. If the disputed election is for a position on
the Board of Directors, then each candidate shall select one
of the members so appointed from his district. If the
dispute involves more than two candidates, each candidate
shall have the right to designate one member on the recount
board. All members of the recount board shall act in good
faith and impartially with regard to their powers and duties
under this article.
b.
The presiding officer shall within 24 hours from
receipt of a request or petition for recount as provided
under Section 7 of this Article give notice to the members
of the recount board of their appointment to such board and
the time and the place of the recount as prescribed in this
Article, and, immediately after such appointment, he shall
notify all candidates subject to recount of the names of the
recount referee and the additional members of the recount
board, and the time and place of the recount.
c.
There shall be no compensation or expenses paid to
any member of the recount board.
d.
Upon receiving notice that a recount is to be
conducted and the appointment of the recount board, the
recount board shall convene in the business office of the
corporation or a designated alternate location, within 72
hours from receipt of notice of the appointment of the
recount board at 10:00 o’clock a.m. and shall proceed with
the recount.
e.
All questions arising on such recount shall be
determined by majority vote of such board, and at least one
member from each district and the referee or a person duly
appointed by said referee, must be present at all times.
f.
It shall be the duties of any person or official
having custody of the ballot boxes containing the ballots to
be recounted to produce the same before such board for the
purpose of such recount upon notice so to do the recount
referee.
g.
The recount shall proceed as expeditiously as
reasonably possible until completed.
h.
Each candidate for any office, nomination, or
position involved in any such recount may appear, personally
or by a representative, and shall have full opportunity to
witness the opening of all ballot boxes and the count of all
ballots. If the recount is upon a referred or submitted
question, any member of the corporation favoring either side
as to such question may be present and represent such side
who shall have full opportunity to witness the opening of
all ballot boxes and the recount of all ballots.
i.
If any such candidate or any such representative,
protests the ruling of such board as to any ballot, such
ballot shall be adequately identified by the Board as an
exhibit and segregated by the Board as a disputed ballot.
j.
At the conclusion of the recount, the undisputed
ballot shall be returned to the ballot box and resealed, and
the disputed ballots shall be securely sealed in a separate
envelope. The recount board shall make a certificate, signed
by at least 60 percent of such Board, setting forth the
number of such disputed ballots and adequately identifying
the envelope in which the same are sealed.
k.
The certificate as to the result of the recount and
the certificate as the disputed ballots shall be returned to
the election board and shall be preserved by the secretary
of the Board of directors as public records for at least one
year after such recount.
l.
When the certified results of the recount has been
returned to the election board, the result determined on
such recount shall be included in the official canvass in
lieu of the result as determined by the official returns as
to said disputed election.
m.
The determination, as provided in this section, of a
corrected and changed result upon a recount as to any
nomination or election or referred or submitted question
shall have the effect of superceding and rendering null and
void the result as found upon the original canvass.
n.
When a tie vote between candidates is found to exist
on the basis of any such recount, and by reason of such tie
vote, it cannot be determined who has been nominated or
elected, it shall be the duty of the election board to fix a
time and place for the drawing of lots by such candidates
involved in such tie vote, giving reasonable notice of such
time and place to each such candidates, and the winner of
such disputed election shall be determined by drawing of
lots in the manner directed by such election board, and the
certificate or certificates of nomination or election shall
be issued accordingly.
o.
The results of the determination of the election made
by the above stated recount procedure shall be final and
binding upon all parties to any disputed election and shall
be appealed from only by a writ of certiorari as provided by
SDCL 12-21-47.
APPENDIX D
ADOPTED 12/14/77
Article V, Section 1 of the By-laws of the Clay
Rural Water System, Inc. shall be amended to read:
This corporation shall be governed by a Board of
Directors consisting of nine members to be elected by the
members of the corporation at the first annual meeting in
1979 and at each annual meeting thereafter as set forth in
Article VIII of these By-laws. Such board shall meet
immediately after the adjournment of the annual meeting of
the members and organize by electing a President,
Vice-President, Secretary and Treasurer from their own
number.
APPENDIX E
ADOPTED 2/14/79
Article V, Section 1 of the By-laws of the Clay
Rural Water System, Inc. shall be amended to read:
This corporation shall be governed by a Board of
Directors consisting of nine members to be elected by the
members of the corporation at the first annual meeting in
1980 and at each annual meeting thereafter as set forth in
Article VIII of these By-laws. Such board shall meet
immediately after the adjournment of the annual meeting of
the members and organize by electing a President,
Vice-President, Secretary and Treasurer from their own
number.
APPENDIX F
ADOPTED 3/28/89
Article II, Section 2 of the By-laws of the
Clay Rural Water System, Inc. shall be amended to read:
The principle office and place of business of
this corporation shall be located at Wakonda, State of South
Dakota, but the corporation may maintain offices and places
of business at other places within or without the State as
the Board of Directors may determine.
APPENDIX G
ADOPTED 3/28/89
Article VII, Section 4 of the By-laws of the
Clay Rural Water System, Inc. shall be amended to read:
Three (3%) percent of the membership shall
constitute a quorum for the transaction of business at any
meeting. Unless such quorum is present, no business shall be
transacted. If, however, such quorum shall not be present at
any regular or special meeting, the members present shall
have power to adjust the meeting from time to time without
notice other than announcement at the meeting, until a
quorum is present. Any business may be transacted which
might have been transacted at the meeting as originally
called.
APPENDIX H
ADOPTED 3/22/90
Article VIII, Section 2 of the By-laws of
the Clay Rural Water System, Inc. shall be amended to read:
The Board of Directors shall be elected at the
regular annual meeting and serve their respective terms
until their successors shall be elected and qualified. At
the first annual meeting of the members, a director shall be
elected from each of the three districts for a one year, two
year, and three year term. Thereafter, all directors shall
be elected from the members to serve for a term of three
years each from their respective districts. Nominations and
election of each director shall be made for each district
only by members of each respective district. No person shall
be eligible or remain a director or to hold any position of
trust in the Corporation who is not a member and a bona fide
resident in the area served by the Corporation.
APPENDIX I
ADOPTED 3/14/91
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